Email Templates Keyboard for iPhone

WordBoard is an email templates keyboard for iPhone that stores your most-used email replies and lets you insert them in one tap from any mail app. Stop retyping the same follow-ups, replies, and sign-offs — save them once and send them instantly.

It works in Mail, Gmail, Outlook, Spark, and any other email app where the iPhone keyboard appears.

Quick answer

To use email templates on iPhone, install WordBoard, save your best replies as keys, and tap them from the keyboard in any email app to insert the full template instantly.

What email templates to save

• Follow-up and check-in replies.
• Meeting request and scheduling messages.
• Out-of-office and availability replies.
• Introduction and onboarding emails.
• Customer support and FAQ responses.
• Thank you and closing messages.
• Email sign-offs, titles, and contact details.

How to set up email templates on your iPhone keyboard

1. Create a key for each email template

   Open WordBoard, tap +, and paste your email template. Give it a short label — "Follow-up", "Intro", "Sign-off" — so you can find it on the keyboard.

2. Organise templates into folders

   Group email templates by type or purpose — Sales, Support, Scheduling, Personal — so the right one is always fast to find.

3. Insert in any email app with one tap

   Open your email app, switch to WordBoard, and tap the template key. The full email body appears at your cursor, ready to review and send.

Dynamic email templates

WordBoard email templates can include variables that update automatically at insert time. Use {{ DATE }} to add today's date to a follow-up, or {{ CLIPBOARD }} to pull in a name or reference number you just copied. Your templates stay current without editing them before each send.

Learn more in the dynamic dates and variables guide.

Better than iOS Text Replacement for email

iOS Text Replacement uses typed abbreviations to expand short snippets. WordBoard gives you visible, labelled keys you tap — better for longer email templates where you want to see the full template name rather than remember a shortcut code. See the full WordBoard vs iPhone Text Replacement comparison.

Get started

Download WordBoard and save your first email templates in minutes. You can also explore the keyboard with templates for iPhone page or the canned responses for iPhone page.

Need more tips? Visit the WordBoard blog or return to the WordBoard home page.

FAQ

What is an email templates keyboard for iPhone?
It is a keyboard app that stores your saved email replies and lets you insert them with one tap in any mail app — so you never have to retype the same email again.

Which email apps does WordBoard work in?
WordBoard works in any email app that uses the iOS keyboard — Apple Mail, Gmail, Outlook, Spark, and more.

Can email templates include dynamic fields?
Yes. WordBoard supports variables like {{ DATE }} and {{ CLIPBOARD }} that update automatically when you insert a template.

How is this different from iOS Text Replacement?
iOS Text Replacement requires memorising abbreviation shortcuts. WordBoard shows labelled keys you tap — better for longer email templates where you want to see the template name, not remember a shortcut.

Is there a free email templates app for iPhone?
WordBoard is free to download with 6 template keys. A Pro upgrade unlocks unlimited email templates and folders.

Can I sync email templates between iPhone and iPad?
Yes. WordBoard syncs via iCloud when Full Access is enabled in Settings.