Outlook for iPhone supports email templates through My Templates, but accessing them requires navigating into a sidebar menu while composing. It is not a keyboard-level feature, which means each time you want to use a template you are leaving your keyboard to go find it.
WordBoard keeps your Outlook templates in the keyboard row itself. Tap a key and the full reply appears at your cursor without leaving the compose view.
To use email templates faster in Outlook on iPhone, save your replies in WordBoard as keyboard keys and tap them while composing. No menu navigation, no sidebar. Just tap and insert.
Open WordBoard and tap + to create a new key. Paste your email template and give it a short, clear label — "Proposal reply", "Meeting request", "Out of office". One key per template.
Use folders to group your Outlook templates: Sales, Support, Internal, Personal. Navigate to the right folder and your keys are immediately visible.
Open Outlook and start composing. Switch to WordBoard with the globe key on the keyboard. Tap the template key. The full reply appears at the cursor, ready to send or edit.
WordBoard supports variables that update automatically when you insert a template. Use {{ DATE }} to include today's date in a follow-up without typing it, or {{ CLIPBOARD }} to pull in a name or reference number you just copied. Leave [name] or [project] as visible placeholders for the parts you personalise before sending.
Learn more in the dynamic dates and variables guide.
Because WordBoard is a keyboard, it works in every app that uses the iOS keyboard. Save your templates once and use them in Outlook, Gmail, Mail, Spark, or any other email client on your iPhone. You do not need separate template libraries for each app.
Outlook My Templates is useful if you work primarily on a desktop and occasionally use Outlook on iPhone. WordBoard is the better choice when your iPhone is your main email device and you want templates available in one tap without breaking your composing flow.
For the full picture on email template options for iPhone, see the email templates keyboard for iPhone page.
Download WordBoard and save your first Outlook templates in a few minutes. You can also explore the canned responses for iPhone page or the quick reply keyboard for iPhone page.
Need more tips? Visit the WordBoard blog or return to the WordBoard home page.
Does Outlook on iPhone have email templates?
Yes, Outlook for iOS has a My Templates feature accessible through the compose toolbar. It requires navigating a sidebar menu to insert a template. WordBoard provides one-tap insertion directly from the keyboard while composing.
How do I use Outlook templates faster on iPhone?
Save your Outlook reply templates in WordBoard as keyboard keys. While composing in Outlook, switch to WordBoard and tap the key. The full template inserts instantly without menu navigation.
Do WordBoard templates work in Outlook on iPhone?
Yes. WordBoard is an iOS keyboard that works in any app using the iPhone keyboard, including Microsoft Outlook.
Can I use the same templates in Outlook and Gmail?
Yes. WordBoard templates are saved in the keyboard, not in a specific email app. Your keys are available in Outlook, Gmail, Mail, and any other app where you type.
Can Outlook templates include today's date automatically?
Not natively in My Templates. WordBoard Pro supports the {{ DATE }} variable, which inserts today's date automatically every time you tap the key.
Is there a free Outlook template keyboard for iPhone?
WordBoard is free to download with six template keys included. A Pro upgrade unlocks unlimited templates and folders.