Managing rentals means sending the same messages to different tenants all day: a rent reminder, a maintenance update, a lease renewal notice, a move-out checklist. WordBoard keeps every one of those messages one tap away from your iPhone keyboard, so you never have to dig through old texts to find the wording you used last time.
Save your best tenant messages as keys once, and insert them instantly in Messages, email, or your property management app, personalised with a tenant's name or unit number using variables.
To save landlord and property manager templates on iPhone, install WordBoard, save your rent reminders, maintenance updates, and lease messages as keys, and tap them from the keyboard to insert them anywhere. Variables like {{ CLIPBOARD }} let you personalise a template with a tenant's name or unit number in seconds instead of retyping the message from scratch.
Open WordBoard, tap +, and save each message you send often. Give it a short label so it is easy to find on the keyboard mid-conversation.
Group keys into folders such as Rent, Maintenance, Leasing, and Move-in/Move-out, so the right message is quick to find no matter how many units or tenants you manage.
Switch to WordBoard in Messages, Mail, or your property management app, and tap a key to insert the full message instantly.
WordBoard supports variables that update automatically when you insert a template. Copy a tenant's name or unit number, then use {{ CLIPBOARD }} in your key to drop it straight into the message. Use {{ DATE }} to insert today's date into a rent reminder or inspection notice without editing the template each time.
Learn more in the templates and variables guide.
WordBoard is an iPhone keyboard extension, so it works in every app where the iOS keyboard appears: Messages, Mail, and most property management and accounting apps, without needing a separate integration for each one.
Download WordBoard and build your rental management keyboard in minutes. You can also explore the canned responses for iPhone page or the email templates for iPhone page.
Need more tips? Visit the WordBoard blog or return to the WordBoard home page.
What is a landlord keyboard for iPhone?
It is a keyboard app that stores your rent reminders, maintenance updates, and lease messages so you can insert them anywhere with one tap, no retyping or hunting through old texts.
Which property management apps does WordBoard work in?
WordBoard works in any app that uses the iOS keyboard, including Messages, Mail, and most property management and accounting apps.
Can I personalise a message with the tenant's name or unit number?
Yes. Copy the name or unit number, then use the {{ CLIPBOARD }} variable in your key to insert it into the message without retyping the rest of the template.
Can I organise templates by property or task?
Yes. Create folders such as Rent, Maintenance, Leasing, and Move-in/Move-out, and keep each set of messages easy to find as you manage multiple units.
Does it sync between my iPhone and iPad?
Yes. WordBoard backs up your keys to iCloud and can restore or merge them on another device from the Cloud Backups option in the More tab.